How to electronically fill and sign PDF forms and documents

This tutorial will show you step by step how to electronically fill in and sign PDF forms and documents without printing and scanning them.

The methods on this page work for Microsoft Windows 8 and 10 and all Android phones.

PDF forms and documents

There are companies, ad networks, and affiliate networks that require you to fill in and sign PDF forms and documents and then email it back to them.

Usually, you have to fill in all kinds of information about yourself, like your name, nationality, birth date, phone number, email address, address, zip code (postal code), city or town, state, country, etc.

You could print out the document, fill it in, sign it, scan it, and then email it back.

Fortunately, there's an easier and faster way.

The easy and quick way would be to electronically fill out and sign PDF forms and documents so that you don't need to print and scan them.

You can sign your document with an electronic signature (also called e-signature), and it's an image of your signature overlaid on top of a PDF form or document.

How to electronically fill and sign PDF forms and documents in Windows 7, 8 and 10

How to electronically fill and sign PDF forms and documents in Windows using Adobe Acrobat Reader DC

You can download Adobe Acrobat Reader DC from their website, here. Note: don't forget to uncheck the optional offers before clicking the download button.

Tip: Make a backup of your file before you start.

1. Open the PDF document in Adobe Acrobat Reader DC.

2. Click on Fill & Sign located in the right panel.

Adobe Acrobat Reader DC Fill & Sign

3. When Adobe Acrobat Reader DC asks you what you want to do, you click on the Fill and sign button.

You can now fill and sign the form or document.

4. To fill in the form or document, you click on a field (line) and then enter your information (e.g., name, address, etc.).

5. To sign the form or document, you click on Sign located above your PDF file.

6. Click on Add Signature or Add Initials.

Adobe Acrobat Reader DC Sign button

A window will appear.

7. Within this window, you'll have the following options:

8. When your signature is ready, you click on the Apply button.

Make a signature in Adobe Acrobat Reader DC

9. Drag your signature to the signature field (line) of your form or document.

10. Click on the signature field to drop the signature in that field.

Add a signature to the signature field in a PDF document in Adobe Acrobat Reader DC

11. You can also resize the signature if you want. If you don't see the option, then click on the signature.

Resize signature in Adobe Acrobat Reader DC

12. When you're done filling in and signing your PDF form or document, you click on the save button in the top left corner.

Save PDF file in Adobe Acrobat Reader DC

Alternatively, you can also click on File located in the top left corner and then click on Save.

A “Save As” window will appear.

13. Select a location on your computer where you want to save your PDF file.

14. At File name, you can change the file name of the PDF file.

15. Click on the Save button.

Adobe Acrobat Reader DC will now save your filled-in and signed PDF document.

How to electronically fill and sign PDF forms and documents on Windows using Foxit Reader

You can download Foxit Reader from their website, here. Note: As with some other free software, this software might be bundled with additional software. So pay attention during the installation of this software and uncheck/decline all additional offers.

Tip: Make a backup of your file before you start.

1. Open the PDF document in Foxit Reader.

2. Click on Fill & Sign located in the top menu.

Foxit Reader Fill & Sign

3. To fill in the form or document, you click on Add Text located in the top left corner.

Foxit Reader Add Text button

4. Click on a field (line) and enter your information (e.g., country, state, etc.).

5. To sign the form or document, you click on the [ + ] button located in the toolbar above your PDF file.

Foxit Reader Sign button

A “Create Signature” window will appear.

6. Within this window, you'll have the following options:

7. When your signature is ready, you click on the Save button at the bottom of the window.

8. Drag your signature to the signature field (line) of your form or document.

9. Click on the signature field to drop the signature in that field.

Add a signature to the signature field in a PDF document in Foxit Reader

10. You can also resize the signature if you want. If you don't see the option, then click on the signature.

Resize signature in Foxit Reader

11. Click on Apply All Signatures located in the top toolbar.

Apply All Signatures button in Foxit Reader

A small “Foxit Reader” window will appear with the message “All signatures, text objects and other annotations will be embedded into the document. This operation cannot be undone. Do you want to proceed?”.

12. Click on the Yes button.

13. When you're done filling in and signing your PDF form or document, you click on the save button in the top left corner.

Save button in Foxit Reader

Alternatively, you can also click on File located in the top left corner and then click on Save.

A “Save As” window will appear.

14. Select a location on your computer where you want to save your PDF file.

15. At File name, you can change the file name of the PDF file.

16. Click on the Save button.

Foxit Reader will now save your filled-in and signed PDF document.

How to electronically fill and sign PDF forms and documents on Android

The steps below will work for all Android phones, such as Samsung, Motorola, Lenovo, OnePlus, Huawei, Sony, Xiaomi, Oppo, HTC, LG, and all other Android phones.

How to electronically fill and sign PDF forms and documents on Android using Adobe Acrobat Reader

You can download Adobe Acrobat Reader from Google Play, here.

Tip: Make a backup of your file before you start.

1. Open the Adobe Acrobat Reader app.

2. Open the PDF document.

3. Tap on the pen button in the bottom right corner.

Edit PDF button in Adobe Acrobat Reader on Android

Note: If you don't see the pen button, then you'll need to tap on the document.

4. Tap on Fill & Sign.

5. To fill in the form or document, you tap on a field (line) and then enter your information (e.g., name, date of birth, etc.).

6. To sign the form or document, you tap on the signature (pen) icon located at the right of the bottom tool bar.

Signature button in Adobe Acrobat Reader on Android

7. Tap on Create Signature.

A window will appear.

8. Within this window, you'll have the following options:

Tip: If you're not satisfied with your signature and want to start over, you tap on Clear located in the bottom right corner of the signature window.

9. When your signature is ready, you tap on Done located in the top right corner of the signature window.

Create Signature window in Adobe Acrobat Reader on Android

10. Tap again on the signature (pen) icon located at the right of the bottom tool bar.

Signature button in Adobe Acrobat Reader on Android

11. Tap on the signature you've created.

12. Drag your signature to the signature field (line) of your form or document.

13. You can also resize the signature if you want.

Sign a PDF document in the Adobe Acrobat Reader app on Android

14. When you're done filling in and signing your PDF form or document, you tap on the checkmark icon located in the top left corner of your phone's screen.

The save PDF file button in the Adobe Acrobat Reader app on Android

The Adobe Acrobat Reader app will now save your filled-in and signed PDF document.

How to electronically fill and sign PDF forms and documents on Android using Adobe Fill & Sign

You can download Adobe Fill & Sign from Google Play, here.

Tip: Make a backup of your file before you start.

1. Open the Adobe Fill & Sign app.

2. Tap on the file + icon.

3. Tap on From PDF File.

Open a PDF file in the Adobe Fill & Sign app

4. The Adobe Fill & Sign app may ask your permission to access photos, media, and files om your device. If so, tap on Allow.

5. Go to the location on your phone where the PDF form or document is stored you want to fill in or sign.

6. Tap on the PDF file.

7. To fill in the form or document, you tap on a field (line) and then enter your information (e.g., phone number, email address, address, etc.).

8. To sign the form or document, you tap on the pen icon located at the top.

The sign button in the Adobe Fill & Sign app

9. Tap on Create Signature.

10. Draw your signature on the screen.

Tip: If you're not satisfied with your signature and want to start over, you tap on Clear located in the bottom right corner of the signature window.

11. When your signature is ready, you tap on Done located in the top right corner of the signature window.

Draw a signature in the Adobe Fill & Sign app

12. Tap again on the pen icon located at the top.

The sign button in the Adobe Fill & Sign app

13. Tap on the signature you've created.

14. Drag your signature to the signature field (line) of your form or document.

15. You can also resize the signature if you want.

Sign a PDF document in the Adobe Fill & Sign app

16. When you're done filling in and signing your PDF form or document, you tap on the share icon located in the top right corner of your phone's screen.

The share button in the Adobe Fill & Sign app

The Adobe Fill & Sign app will now save your filled-in and signed PDF document.

The Adobe Fill & Sign app will also show a few share options, like for example, WhatsApp, Save to Drive, Bluetooth, and other share options.


References:

Wikipedia: Electronic signature

HowToGeek: How to electronically sign PDF documents without printing and scanning them