How to electronically fill and sign PDF forms and documents on Windows

This tutorial will show you how to electronically fill in and sign PDF forms and documents without printing and scanning them on Windows.

The methods on this page work for Microsoft Windows 10 and 11.

PDF forms and documents

There are companies, ad networks, and affiliate networks that require you to fill in and sign PDF forms and documents and then email it back to them.

Usually, you have to fill in all kinds of information about yourself, like your name, nationality, birth date, phone number, email address, address, zip code (postal code), city or town, state, country, etc.

You could print out the document, fill it in, sign it, scan it, and then email it back.

Fortunately, there's an easier and faster way.

The easy and quick way would be to electronically fill out and sign PDF forms and documents so that you don't need to print and scan them.

You can sign your document with an electronic signature (also called e-signature), and it's an image of your signature overlaid on top of a PDF form or document.

How to electronically fill and sign PDF forms and documents on Windows using Adobe Acrobat Reader DC

You can download Adobe Acrobat Reader DC from their website, here. Note: don't forget to uncheck the optional offers before clicking the download button.

Tip: Make a backup of your file before you start.

1. Open the PDF document in Adobe Acrobat Reader DC.

2. Click on Fill & Sign located in the right panel.

Adobe Acrobat Reader DC Fill & Sign

3. When Adobe Acrobat Reader DC asks you what you want to do, you click on the Fill and sign button.

You can now fill and sign the form or document.

4. To fill in the form or document, you click on a field (line) and then enter your information (e.g., name, address, etc.).

5. To sign the form or document, you click on Sign located above your PDF file.

6. Click on Add Signature or Add Initials.

Adobe Acrobat Reader DC Sign button

A window will appear.

7. Within this window, you'll have the following options:

  • Type to type your name
  • Draw to draw your signature with your computer's mouse
  • Image to use an image with your signature on it

8. When your signature is ready, you click on the Apply button.

Make a signature in Adobe Acrobat Reader DC

9. Drag your signature to the signature field (line) of your form or document.

10. Click on the signature field to drop the signature in that field.

Add a signature to the signature field in a PDF document in Adobe Acrobat Reader DC

11. You can also resize the signature if you want. If you don't see the option, then click on the signature.

Resize signature in Adobe Acrobat Reader DC

12. When you're done filling in and signing your PDF form or document, you click on the save button in the top left corner.

Save PDF file in Adobe Acrobat Reader DC

Alternatively, you can also click on File located in the top left corner and then click on Save.

A “Save As” window will appear.

13. Select a location on your computer where you want to save your PDF file.

14. At File name, you can change the file name of the PDF file.

15. Click on the Save button.

Adobe Acrobat Reader DC will now save your filled-in and signed PDF document.

How to electronically fill and sign PDF forms and documents on Windows using Foxit Reader

You can download Foxit Reader from their website, here. Note: As with some other free software, this software might be bundled with additional software. So pay attention during the installation of this software and uncheck/decline all additional offers.

Tip: Make a backup of your file before you start.

1. Open the PDF document in Foxit Reader.

2. Click on Fill & Sign located in the top menu.

Foxit Reader Fill & Sign

3. To fill in the form or document, you click on Add Text located in the top left corner.

Foxit Reader Add Text button

4. Click on a field (line) and enter your information (e.g., country, state, etc.).

5. To sign the form or document, you click on the [ + ] button located in the toolbar above your PDF file.

Foxit Reader Sign button

A “Create Signature” window will appear.

6. Within this window, you'll have the following options:

  • Draw Signature to draw your signature with your computer's mouse
  • Import File to use an image with your signature on it
  • Paste from Clipboard
  • Type Signature
  • Online Signature

7. When your signature is ready, you click on the Save button at the bottom of the window.

8. Drag your signature to the signature field (line) of your form or document.

9. Click on the signature field to drop the signature in that field.

Add a signature to the signature field in a PDF document in Foxit Reader

10. You can also resize the signature if you want. If you don't see the option, then click on the signature.

Resize signature in Foxit Reader

11. Click on Apply All Signatures located in the top toolbar.

Apply All Signatures button in Foxit Reader

A small “Foxit Reader” window will appear with the message “All signatures, text objects and other annotations will be embedded into the document. This operation cannot be undone. Do you want to proceed?”.

12. Click on the Yes button.

13. When you're done filling in and signing your PDF form or document, you click on the save button in the top left corner.

Save button in Foxit Reader

Alternatively, you can also click on File located in the top left corner and then click on Save.

A “Save As” window will appear.

14. Select a location on your computer where you want to save your PDF file.

15. At File name, you can change the file name of the PDF file.

16. Click on the Save button.

Foxit Reader will now save your filled-in and signed PDF document.