How to Electronically Fill & Sign PDF Forms & Documents without Printing & Scanning them

How to Electronically Fill & Sign PDF without Printing & Scanning

This tutorial will show you step by step how to electronically fill in and sign PDF forms and documents without printing and scanning them – in a few different ways using free software and apps – on Windows 7 ,8 and 10 and on Android.

PDF Forms & Documents

There are companies, ad networks and affiliate networks that require you to fill in and sign PDF forms and documents and then email it back to them.

Usually you have to fill in all kinds of information about yourself, like your name, nationality, birth date, phone number, email address, address, zip code (postal code), city or town, state, country, etc.

You could print out the document, fill it in, sign it, scan it and then email it back.

But:

Fortunately, there's an easier and faster way.

The easy and quick way would be to electronically fill out and sign PDF forms and documents, so that you DON'T need to print and scan them.

You can sign your document with an electronic signature (also called e-signature), and it's an image of your signature overlaid on top of a PDF form or document.

How to Electronically Fill & Sign PDF Forms & Documents on Windows 7, 8 and 10

How to Electronically Fill & Sign PDF Forms & Documents on Windows using Adobe Acrobat Reader DC

You can download Adobe Acrobat Reader DC here (official Adobe website). Note: don't forget to uncheck the optional offers before clicking the "Install now" button.

Tip: Make a copy of your file before you start.

1. Open Adobe Acrobat Reader DC.

2. Click on "File" located at the top left and choose "Open".

open pdf form or document in adobe acrobat reader dc

3. Go to the location on your PC where the PDF form or document is stored that you want to fill in or sign.

4. Select the PDF file and click on "Open".

5. Click on "Fill & Sign" located in the right panel.

electronically fill and sign pdf forms and documents in windows using adobe acrobat reader dc

6. To fill in the form or document, click with your mouse cursor (indicated with |Ab) on a field (line) and type your information (e.g. name, address, etc).

7. To sign the form or document, click on "Sign" located in the tool bar just above your PDF file and choose "Add Signature" or "Add Initials".

electronically sign a pdf form or document in windows using adobe acrobat reader dc

8. A window will appear and here you will have the following options:

9. When you're done typing, drawing or adding your signature, you click on "Apply".

10. Now drag your signature to the signature field (line) (often indicated with Sign Here) of your form or document.

11. If you want your signature to be saved, then leave "Save Signature" checked, so that you can easily and quickly add this signature to future documents.

save signature in adobe acrobat reader dc

12. When you're done filling in and signing your PDF form or document, you click on the save button located at the top left.

save filled in and signed pdf form or document in adobe acrobat reader dc

You can also click on "File" located at the top left and choose "Save".

13. Select a location on your computer where you want to save your PDF file and click on "Save".

How to Electronically Fill & Sign PDF Forms & Documents on Windows using Foxit Reader

You can download Foxit Reader here (official website).

Tip: Make a copy of your file before you start.

1. Open Foxit Reader

2. Click on "File" located at the top left.

3. Click on "Computer".

open and save pdf forms and documents in foxit reader

4. Click on "Browse".

5. Go to the location on your PC where the PDF form or document is stored that you want to fill in or sign.

6. Select the PDF file and click on "Open".

7. If the PDF appears too small, then you can zoom in at the bottom right.

8. To fill in the form or document, click on "Typewriter" located in the top tool bar, then click on the field (line) and type your information (e.g. country, state, etc.).

foxit reader tool bar

9. To sign the form or document, click on "PDF Sign" located in the tool bar, then click on the + button.

foxit reader tool bar

10. A "Create Signature" window will appear and here you will have the following options:

11. When you're done typing, drawing or adding your signature, you click on "Save".

12. Now drag your signature to the signature field (line) (often indicated with Sign Here) of your form or document.

13. Click on "Apply All Signatures" located at the top tool bar.

14. Now a small window will appear with the following message "All signatures, text objects and other annotations will be embedded into the document. This operation cannot be undone. Do you want to proceed?", if you want to proceed, then click on "Continue Applying".

15. When you're done filling in and signing your PDF form or document, you click on "File" located at the top left.

16. Click on "Save As".

open and save pdf forms and documents in foxit reader

17. Click on "Computer".

18. Click on "Browse".

19. Select a location on your computer where you want to save your PDF file and click on "Save".

How to Electronically Fill & Sign PDF Forms & Documents on Windows using Nitro PDF Reader

You can download Nitro PDF Reader here (official website).

Tip: Make a copy of your file before you start.

1. Open Nitro PDF Reader.

If the "Nitro Reader Quick Start Guide" appears, then check "Do not show at startup" and click on "Close".

2. Click on "File" located at the top left.

3. Click on "Computer".

4. Click on "Browse".

5. Go to the location on your PC where the PDF form or document is stored that you want to fill in or sign.

6. Select the PDF file and click on "Open".

7. Click on "Home" located next to "File" at the top left.

8. To fill in the form or document, click on "TypeText" located in the top tool bar, then click on the field (line) and type your information (e.g. city, postal code, etc.).

Note: If you want to sign the document after you filled it in, then you will need to click on "Home" again.

9. To sign the form or document, click on "QuickSign" located in the tool bar.

Note: If you don't see "QuickSign", then you will need to click on "Home" located next to "File" at the top left.

10. A "Create New Signature" window will appear and here you will have the following options:

11. When you're done typing, drawing or adding your signature, you click on "OK".

12. Now drag your signature to the signature field (line) (often indicated with Sign Here) of your form or document and click on "Apply".

13. Click on "OK".

14. When you're done filling in and signing your PDF form or document, you click on "File" located at the top left.

15. Click on "Save As".

16. Click on "Browse".

17. Select a location on your computer where you want to save your PDF file and click on "Save".

How to Electronically Fill & Sign PDF Forms & Documents on Windows using PDF-XChange Viewer

You can download PDF-XChange Viewer here (official website).

1. Open PDF-XChange Viewer.

2. Click on "Open" located at the top left.

3. Go to the location on your PC where the PDF form or document is stored that you want to fill in or sign.

4. Select the PDF file and click on "Open".

5. To fill in the form or document, click with your mouse cursor on a field (line) and type your information (e.g. first name, last name, etc).

6. To check a checkbox, just click on it.

7. To sign the form or document, click on "Tools" located in the top menu, go to "Comment And Markup Tools", go to "Pencil Tool" and choose "Default Style".

8. Go to the signature field of the form/document and draw your signature.

9. When you're done filling in and signing your PDF form or document, you click on "File" located at the top left and choose "Save As" or "Save Copy As".

10. Select a location on your computer where you want to save your PDF file and click on "Save".

How to Electronically Fill & Sign PDF Forms & Documents on Android

This will work on almost all Android smartphones, such as Samsung Galaxy, Sony Xperia, Lenovo, Huawei, Xiaomi, OnePlus, Oppo, HTC and LG.

How to Electronically Fill & Sign PDF Forms & Documents on Android using Adobe Fill & Sign

Tip: Make a copy of your file before you start.

1. Open the Adobe Fill & Sign app.

2. Tap on the "file and +" icon.

3. Tap on "From PDF File".

4. Go to the location on your phone where the PDF form or document is stored that you want to fill in or sign.

5. Tap on the PDF file.

6. To fill in the form or document, tap on a field (line) and type your information (e.g. phone number, email address, address, etc.).

7. To sign the form or document, tap on the pen icon located at the top and choose "Create Signature".

adobe fill & sign options

8. Draw your signature on the screen.

If you make a mistake and want to start over again, then tap on "Clear" located at the bottom right.

9. When you're done drawing your signature, you tap on "Done" located at the top right.

10. Tap again on the pen icon and then tap on your signature.

11. Drag your signature to the signature field (line) (often indicated with Sign Here) of your form or document.

12. When you're done filling in and signing your PDF form or document, you tap on the share icon located at the top right next to the pen icon.

adobe fill & sign options

13. Now your PDF form or document will be saved and you will get a few optional share options, like:

And maybe a few other options, depending on the apps you have installed on your Android smartphone.

How to Electronically Fill & Sign PDF Forms & Documents on Android using DocuSign - Upload & Sign Docs

Tip: Make a copy of your file before you start.

1. Open the DocuSign - Upload & Sign Docs app.

2. Tap on the + button.

3. Tap on the + button located at the bottom right.

4. Go to the location on your phone where the PDF form or document is stored that you want to fill in or sign.

5. Tap on the PDF file.

6. Tap on "SIGN NOW" located at the bottom.

Your document will now be uploaded to DocuSign and after that it will show your document.

7. To fill in the form or document, tap on a field (line), tap on "Text" (pop-up menu), drag the text field to the right position, and then type your information (e.g. first name, last name, etc.).

8. To sign the form or document, tap on the signature field (line) and then tap on "Signature" (pop-up menu).

9. A "Create your signature" pop-up window will appear and here you will have the following options:

10. Drag your signature to the signature field (line) (often indicated with Sign Here) of your form or document.

11. When you're done filling in and signing your PDF form or document, you tap on "FINISH".

12. Now a pop-up window will appear to ask you if you want to send this document after signing. Either way, your document will be saved.

Tip: You might want to save your document to Drive or send by email, so that you will have a backup of the document. To do this, tap on your document and then tap on "SHARE" located at the bottom right.

How to Electronically Fill & Sign PDF Forms & Documents on Android using Foxit PDF Reader & Editor

Tip: Make a copy of your file before you start.

1. Open the Foxit PDF Reader & Editor app.

2. Open the PDF form or document that you want to fill in or sign.

3. To fill in the form or document, tap on your document and then tap on "Comment" from the pop-up menu that appears at the bottom (if the pop-up menu disappears, then you will need to tap on the field again).

fill in and sign a pdf form or document in foxit on android

4. Tap on the text icon (T|) icon from the pop-up menu that appears at the bottom (if the pop-up menu disappears, then you will need to tap on the field again).

fill in a pdf form or document in foxit on android 2

5. Type your information (e.g. name, date of birth, etc.).

6. When you're done typing, tap on the document to close the keypad (keyboard).

7. Tap on the text you just typed.

8. Drag the text to the right text field.

9. If you want to edit the text, then tap on "Edit", edit your text and tap on your document to close the keypad (keyboard).

10. If you want to change the font, font size, color or opacity, then tap on "Appearance", change the font, font size, color or opacity and tap on your document to close the keypad (keyboard).

11. To sign the form or document, tap on your document and then tap on "Sign" from the pop-up menu that appears at the bottom (if the pop-up menu disappears, then you will need to tap on the field again).

fill in and sign a pdf form or document in foxit on android

12. Tap on the black dot located at the top right and change the thickness to 2px.

13. Draw your signature and when you're done and satisfied with your signature, you tap on the save icon located at the top right.

14. Tap on the signature field of your document and your signature will appear.

15. If you want you can change its size.

16. Tap on "Add Signature".

17. A pop-up window will appear and here you tap on "OK" and all changed will be saved.

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