How to Compress (or Zip) Files, Documents & Folders

Compress Files, Documents & Folders

This tutorial will show you step by step how to compress (zip) files, documents and folders in few different ways using free software and also using the built-in Windows and Mac OS X file archiver features.

Contents

Compress Files and Folders using:

What are Compressed Files?

Compressed files are files that contain one or more files or folders and have a smaller size than the original file size.

Compressed files make downloading and transferring data faster, sending by email easier and they also save storage space on a computer hard drive, usb flash drive or external hard drive.

A few common compressed file extensions are .rar, .zip, .tar, .gz and .7z.

Other extensions are b1, jar, xpi, arj, bz2, bzip2, tbz2, tbz, txz, cab, chm, chi, chq, chw, hxs, hxi, hxr, hxq, hxw, lit, cpio, deb, gzip, tgz, tpz, hfs, iso, lzh, lha, lzma, rpm, xar, z, taz, xz, dmg, cb7, cbr, cbt and cbz.

File Archivers

File archivers are programs used to compress and uncompress files.

A few popular file archivers are WinRar, WinZip, and 7-Zip.

Windows and Mac OS X have also file archivers built-in, but these have less options.

Compress Files and Folders with 7-Zip

You can download 7-Zip (free).

Tip: If you want to zip multiple files or folders, then it's better and faster to place them all into a single folder and then zip the folder.

  1. Go to the file or folder you want to zip.
  2. Right-click on the file or folder.
  3. Go to "7-Zip".
  4. Choose Add to "Name Of Your Document.zip".
    • How do You Zip a File

Compress Files and Folders with Windows

Tip: If you want to zip multiple files or folders, then it's better and faster to place them all into a single folder and then zip the folder.

  1. Go to the file or folder you want to zip.
  2. Right-click on the file or folder.
  3. Go to "Send to".
  4. Choose "Compressed (zipped) folder".
    • Zip a File in Windows

Compress Files and Folders with Mac OS X

Tip: If you want to zip multiple files or folders, then it's better and faster to place them all into a single folder and then zip the folder.

  1. Go to the file or folder you want to zip.
  2. Right-click on the file or folder.
  3. Choose "Compress".

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